Disaster Recovery Plans
Entering another year of Hurricane
Preparedness causes us to pause and review the importance of
a systematic plan to protect your business data, files,
contacts, proposals and anything else you store on your
computer or server.
What happens when you have protected your information
and you must access the back-up system?
Backing up your data is only one
crucial part of a disaster recovery plan. The other
components that are crucial are written procedures on how to
respond if and when a server/network fails leaving your
computer network temporarily crippled.
We have all become dependent upon computers to make
our daily tasks easier and more efficient.
Having a plan in place to keep those computers
running 99% of the time is a critical but often overlooked
There are four questions you to ask
yourself before you are faced with the situation of hardware
loss or potential data loss.
What information do I need to
operate my business if I don’t have a computer?
How do I get this information
if my server/network or workstation is down?
Can I do business without a
How can our staff be educated
to operate should this occur?
Answering these questions should get
you started in the right direction to creating a disaster
recovery plan. What
information do I need to operate my business if I don’t have
a computer should be your top priority.
To address, how I get information if my
workstation is down will depend on what type of medium you
backup to and how difficult it is to get to the information
on that media if your system fails.
you cannot do business when your server/network or
workstation is down having redundant servers or at least a
some type of secondary station that will allow you to keep
your data online if your primary station goes down.
Once the plan is written it should have
all the information, contacts and critical data that you
need to get your operation back on track with the minimum
amount of disruption to your work flow.
Not only it is important to have this information but
to test your plan to make sure that it will actually work
when the time comes. Many
times I come across new clients who think that they are
backing up all their files and applications just to find out
that their backup has not been running for three or four
months. To protect
yourself at least once a month task someone in your
organization or your IT consultant to restore files and
verify your data is backed up.
Finally, communicate with your staff
what they can do to protect their work and data and
protocols to protect your business data.
A well designed disaster recovery plan
should allow your business to experience the least amount of
computer downtime as possible while allowing your business
to continue to function while the computer network is being
have all been in situation one time or another where we have
worked for hours, days or in the case of your business years
only to have hardware failure and all your time, effort is
Putting critical plans in place to back up and protect your
data is undoubtedly as critical as protecting your physical