What do you do when the software
you need is not on the shelf?
Finding the correct software to run can
streamline your work processes; provide a professional
presentation and aggregate information and much more.
Knowing what to buy and assessing your individual
needs can save you time, money, headache and make your team
sustainably more productive.
The most common off the shelf software solutions you
can find are for documents, presentations, spreadsheets,
financial software, inventory control, Contact management
times, your industry will also have industry specific
software for ordering, search and shared information.
What do you do if you have a problem that there isn’t
any software on the shelf to solve?
One solution is to have a custom program designed and
implemented to help you solve this problem.
A web based solution is ideal because
you don’t have to install any software, you can access the
information from anywhere and you can share the solutions
with field teams.
In addition, this is often the easiest to implement
because all Microsoft server software packages have web
hosting software built in.
Also Windows XP Professional and Windows Vista
Business have web hosting capabilities as well.
All you do is use the Internet Explorer browser that
is already installed on all Windows based PCs and can easily
access the program. Another advantage of a web based
solution is that once you update the software on the server
your upgrading is done. There are no updates to pass on to
the client machines.
So with this in mind here are some
examples of programs that I have created to help clients
become more efficient, provide real time updates on work and
allow for communication between staff and management.
Our team has created several custom web
based and database driven programs to solved small problems.
One example is a simple sign in and sign out program that
allows employees to update their work status throughout the
day no matter where they are in the country. There are
products on the shelf that allow for sign in and out but
they wanted something that was specific to their
organization and was web based. This way their branch office
could sign in and out on the web, they could sign in and out
from client sites, and it also solved the problem of
different time zones that the products on the shelf didn’t
status and updates eliminate needless phone calls and
check-ins and provide much needed information to provide to
your team or client.
A more complex system I have created is
for a contractor in the Tampa Bay area. With over
seventy-five technicians in the field and they were manually
filling out work orders and turning them into their
supervisors, the paper trail was long and inefficient.
Accounting would manually type in and proves these
forms in several different systems.
This process took over thirty hours per week to
complete. We developed a web based work order system that
stores all the work orders in a database.
Supervisors can log into the website and approve the
sheets and the accounts payable and run the billing report
on a weekly basis.
This system cut the amount of time to calculate this
billing report from 35 hours to less than 1 hour.
When you are looking at your business
processes look at what you do that is a manual process of
copying and pasting information between different programs.
affordable, custom solutions that can be created to make
your more efficient and productive.
Talk to your IT professional or contact HSNS for a
consultation on web based solutions that don’t come in a