Getting the most
from a Mobile Office
Hotspots are now available almost
anywhere. I can’t remember the last time I turned on my
laptop and was not able to gain access to at least one if
not three wireless networks. With the ability to easily gain
access to the Internet it empowers the mobile work force.
There are a few easy ways to stay
connected to your information without having to do a lot of
work. The quickest and simplest way is by having a Smart
Phone or PDA with internet capabilities. Whether your email
is Google, Yahoo, AOL, or personal domain hosted with any
number of providers the ability to easily set this up on a
phone is very simple and easy to manage. By doing this you
have access to all emails no matter where you are as long as
your phone has reception.
Email is no longer a luxury but a mission critical
means of communication. Therefore quick access to new and
incoming messages can be as vital as taking phone calls.
Some of the devices that are on the
market that are available are: Blackberries (Multiple
models), Treo Smartphone (Palm and Windows versions)
Motorola Q, Samsung Black Jack, the new Apple iPhone, and
countless other devices that allow you to stay connected.
You will need to work out a plan with your provider for the
amount of data you will need but the unlimited plan usually
maxes out at around $50.00 a month. I generate a lot more
revenue than that by being able to quickly respond to all
emails that are sent to me no matter what I am doing.
A long the same lines of having a
device to keep you connected to your email there are several
ways in which to stay connected into your office as well.
Software is expensive and having identical software loaded
on both your work pc and a mobile laptop or home computer
isn’t always an option. The ability to remote into your
office environment is very easy and quite inexpensive to
setup. There are a few key components that you will need to
make sure that you have in order to accomplish this but 90%
of small businesses have these tools already and are not
need a remote host pc. This can be a server in your office
or you personal business pc in your office. It will need to
be running Windows XP Pro, Windows Vista Versions; Business,
Ultimate, or Enterprise. You also have the option of
your server as long as it is running Windows 2000 or 2003.
Your Internet connect will need a
static IP address. This is a unique identifier similar to a
street address that distinguishes your network on the
Internet. If you have a T1 then you already have one or if
you have Cable or DSL you might have a dynamic (one that
changes every few days or weeks). If so ordering a static IP
address requires a minimum monthly fee for the upgrade.
will need a remote control PC to gain access to your hosted
PC in the office. Any PC that has internet access will work
for this portion.
Once you have these tools in position it
takes only a few minutes to set up your office for remote
access. Then all you do is install Terminal Services or
Remote Desktop (Windows Remote Access Software) or other
vendor specific packages like GoToMyPC.com, RealVNC, or PC
Anywhere onto your PC that you want to control. After that
there is port that has to be opened on your firewall to
allow the access to go through. Last all you install the
control software on the PC you want to use as the controller
and connect to the IP address that you have in Item number 2
in the list above and you are in. You then have the same
level of access to your programs and data that you would
have if you were sitting at your desk in your office. You
can even print from your office to your home printer.
These are just a few ways that you can
easily stay connected to your clientele without having to
stay stationary in your office. Ask your IT provider or
cellular provider to provide you the information you need to
quickly gain access to your business information.